Board Meeting Agenda 5/15/19

Russian River Recreation & Park District

Board of Directors Meeting

May 15,  2019

Regular Meeting 6PM

15010 Armstrong Woods Rd, Guerneville, CA

AGENDA

NOTICE TO PERSONS WITH DISABILITIES: In compliance with Government Code §54954.2 (a), the Russian River Recreation & Park District, will, on request, make this agenda available in appropriate alternative formats to persons with disability, as required by Section 202 of the American with Disabilities Acts of 1990 (42 U.S.C. § 12132), and the federal rules and regulations adopted in implementation thereof. Individuals who need this agenda in an alternative format or who need a disability-related modification or accommodation in order to participate in the meeting should contact the District office at 707.869.9184 or via email at rec.park@gmail.com.

All items listed are for Board discussion and action except for public comment items. In accordance with Section 5020.40 et seq. of the District Policies & Procedures, each speaker should limit their comments on any Agenda item to five (3) minutes or less. A maximum of twenty (21) minutes of public comment is allowed for each subject matter on the Agenda, unless the Board President allows additional time.

  1. A) CALL TO ORDER
  2. Announce Board members and Staff present
  3. B) PUBLIC COMMENT: The District invites public participation regarding the affairs of the District. This time is made available for members of the public to address the Board regarding matters which do not appear on the Agenda, but are related to business of the District. Pursuant to the Brown Act, however, the Board of Directors may not conduct discussions or take action on items presented under public comment. Board members may ask questions of a speaker for purposes of clarification. Comments are limited to (3) minutes or less with maximum of (21) minutes, unless the Board President allows additional time.
  4. C) CHANGES TO AGENDA and DECLARATIONS OF CONFLICT
  5. D) BOARD MEMBERS’ ANNOUNCEMENTS/COMMENTS
  6. E) CONSENT CALENDAR
  7. Approval of the Minutes of the Regular meeting dated 4/17/19
  8. Receipt of Item(s) of Correspondence. Please note: Correspondence received regarding an item on the Agenda is not itemized here, but will be attached as back-up to that item in the Board packet and addressed with that item during the Board meeting
  9. F) NEW BUSINESS
  10. Discussion/Action – Administer Oath of Office to new board member Marsee Henon
  11. Discussion/Action – Funding request from Russian River Rotary to sponsor 2019 Rockin’ the River concert series
  12. Discussion/Action – Funding request from River to Coast Children’s Services to support 2019 swim lessons at the Rio Nido Pool
  13. Discussion/Action – Adopt preliminary budget 2019/2020
  14. Discussion/Action – Flood clean up at parks
  15. Discussion/Action – Playground surfacing replacement at JK Wright Park
  16. Discussion/Action – Playground surfacing at Pacheco Park
  17. Discussion/Action – Playground equipment at Pacheco Park
  18. Discussion/Action – Playground equipment at Vacation Beach Park
  19. Discussion/Action – Consider proposal for resurfacing at Pacheco Park & JK Wright tennis courts
  20. Discussion/Action – Consider increase to Maintenance Supervisors Budget
  21. Discussion/Action – Consider policy for petty cash to be used in case of emergency
  22. Discussion/Action – Dam installation dates for Johnsons Beach and Vacation Beach
  23. Discussion/Action – JK Wright improvement project progress
  24. Discussion/Action – Discussions with Todd Schramm from the Sonoma County Water agency regarding water rights at the dam locations
  25. Discussion/Action – Adopt resolution for consolidated election November 5, 2019
  1. G) MAINTENANCE SUPERVISOR REPORT
  2. Discussion/Action –  Maintenance Logs
  3. Discussion/Action – Review records of Maintenance Supervisor’s daily schedule
  4. Discussion/Action – Review safety checklists of facilities
  5. H) ADMINISTRATIVE REPORT
  6. Approval of Operations Warrants/EFT/ACH/Wire Transfers
  7. Review monthly financial statement
  8. Review funding for program assistance
  9. Administrative monthly updates

ADJOURNED

Board Meeting Agenda 4/17/19

Russian River Recreation & Park District

Board of Directors Meeting

April 17,  2019

Regular Meeting 7PM

15010 Armstrong Woods Rd, Guerneville, CA

AGENDA

NOTICE TO PERSONS WITH DISABILITIES: In compliance with Government Code §54954.2 (a), the Russian River Recreation & Park District, will, on request, make this agenda available in appropriate alternative formats to persons with disability, as required by Section 202 of the American with Disabilities Acts of 1990 (42 U.S.C. § 12132), and the federal rules and regulations adopted in implementation thereof. Individuals who need this agenda in an alternative format or who need a disability-related modification or accommodation in order to participate in the meeting should contact the District office at 707.869.9184 or via email at rec.park@gmail.com.

All items listed are for Board discussion and action except for public comment items. In accordance with Section 5020.40 et seq. of the District Policies & Procedures, each speaker should limit their comments on any Agenda item to five (3) minutes or less. A maximum of twenty (21) minutes of public comment is allowed for each subject matter on the Agenda, unless the Board President allows additional time.

  1. A) CALL TO ORDER
  2. Announce Board members and Staff present
  3. B) PUBLIC COMMENT: The District invites public participation regarding the affairs of the District. This time is made available for members of the public to address the Board regarding matters which do not appear on the Agenda, but are related to business of the District. Pursuant to the Brown Act, however, the Board of Directors may not conduct discussions or take action on items presented under public comment. Board members may ask questions of a speaker for purposes of clarification. Comments are limited to (3) minutes or less with maximum of (21) minutes, unless the Board President allows additional time.
  4. C) CHANGES TO AGENDA and DECLARATIONS OF CONFLICT
  1. D) BOARD MEMBERS’ ANNOUNCEMENTS/COMMENTS
  2. E) CONSENT CALENDAR
  3. Approval of the Minutes of the Special meeting dated 3/13/19
  4. Receipt of Item(s) of Correspondence. Please note: Correspondence received regarding an item on the Agenda is not itemized here, but will be attached as back-up to that item in the Board packet and addressed with that item during the Board meeting
  5. F) NEW BUSINESS
  6. Discussion/Action – Financial request from Stewards of Coast & Redwoods for Sponsorship to support recreation programs
  7. Discussion/Action – Pickleball court proposal at Pacheco Park
  8. Discussion/Action – Adopt preliminary budget 2019/2020
  9. Discussion/Action – Meeting with Sonoma County Transit regarding bus stop and parking agreement with neighbor of Harris Park
  10. Discussion/Action – Flood update regarding clean up and damage at facilities
  11. Discussion/Action – Playground surfacing replacement & equipment update at Pacheco Park
  12. Discussion/Action – Playground surfacing replacement at JK Wright Park
  13. Discussion/Action – Consider start time change to Regular monthly meetings
  14. Discussion/Action – Consider highest and best use for Bruno Farnocchia Tennis Court and avenues to get public input
  15. Discussion/Action – Consider increase to Maintenance Supervisors Budget
  1. G) MAINTENANCE SUPERVISOR REPORT
  1. Discussion/Action –  Maintenance Logs
  2. Discussion/Action – Review records of Maintenance Supervisor’s daily schedule
  3. Discussion/Action – Review safety checklists of facilities
  4. H) ADMINISTRATIVE REPORT
  5. Approval of Operations Warrants/EFT/ACH/Wire Transfers
  6. Review monthly financial statement
  7. Review funding for program assistance
  8. Administrative monthly updates

  

ADJOURNED

 

JK Wright Park Closure

Photos of j k wright memorial playground sign guerneville california

The JK Wright Park and Tennis Courts located on Drake Rd. will be closed temporarily during on-going construction. The project will begin on April 8, 2019 and continue to approximately May 17, 2019. This is an improvement project for accessibility. The park, tennis courts and parking lot will remain closed for safety purposes. We apologize for the inconvenience.

Playground & Tennis Court Closures

Please note that several of our playgrounds and tennis courts are closed until clean-up and further assessment of damage complete. The parks include JK Wright & Tennis Courts, Pacheco Playground & Tennis Courts, and Vacation Beach Playground. DO NOT ACCESS parks until further notice. Thank you and we wish the best to our community for a speedy recovery.

 

Board Meeting Agenda 3.13.19

Russian River Recreation & Park District

Board of Directors Meeting

March 13, 2019

Special Meeting 5pm

15010 Armstrong Woods Rd, Guerneville, CA

AGENDA

NOTICE TO PERSONS WITH DISABILITIES: In compliance with Government Code §54954.2 (a), the Russian River Recreation & Park District, will, on request, make this agenda available in appropriate alternative formats to persons with disability, as required by Section 202 of the American with Disabilities Acts of 1990 (42 U.S.C. § 12132), and the federal rules and regulations adopted in implementation thereof. Individuals who need this agenda in an alternative format or who need a disability-related modification or accommodation in order to participate in the meeting should contact the District office at 707.869.9184 or via email at rec.park@gmail.com.

All items listed are for Board discussion and action except for public comment items. In accordance with Section 5020.40 et seq. of the District Policies & Procedures, each speaker should limit their comments on any Agenda item to five (3) minutes or less. A maximum of twenty (21) minutes of public comment is allowed for each subject matter on the Agenda, unless the Board President allows additional time.

  1. A) CALL TO ORDER
  2. Announce Board members and Staff present
  3. B) PUBLIC COMMENT: The District invites public participation regarding the affairs of the District. This time is made available for members of the public to address the Board regarding matters which do not appear on the Agenda, but are related to business of the District. Pursuant to the Brown Act, however, the Board of Directors may not conduct discussions or take action on items presented under public comment. Board members may ask questions of a speaker for purposes of clarification. Comments are limited to (3) minutes or less with maximum of (21) minutes, unless the Board President allows additional time.
  4. C) CHANGES TO AGENDA and DECLARATIONS OF CONFLICT
  1. D) BOARD MEMBERS’ ANNOUNCEMENTS/COMMENTS
  2. E) CONSENT CALENDAR
  3. Approval of the Minutes of the Regular meeting dated 2/20/19
  4. Receipt of Item(s) of Correspondence. Please note: Correspondence received regarding an item on the Agenda is not itemized here, but will be attached as back-up to that item in the Board packet and addressed with that item during the Board meeting
  5. F) NEW BUSINESS
  6. Discussion/Action – Annual financial request from Russian River Senior Center to support recreational programs
  7. Discussion/Action – Parking agreement with 14603 River Rd and portion used by Sonoma County Transit at Harris Park
  8. Discussion/Action – Crane Certification for Maintenance Supervisor
  9. Discussion/Action – Flood update regarding clean up and damage at facilities
  10. Discussion/Action – Annual review of salaries and consideration of adjustments
  11. Discussion/Action – Update regarding legal action at 17448 River Ln – pending acquisition in partner with Open Space District
  12. Discussion/Action – Approval of Roiling Permit application to the County of Sonoma to install summer dams
  1. G) MAINTENANCE SUPERVISOR REPORT
  1. Discussion/Action –  Maintenance Logs
  2. Discussion/Action – Review records of Maintenance Supervisor’s daily schedule
  3. Discussion/Action – Review safety checklists of facilities
  4. H) ADMINISTRATIVE REPORT
  5. Approval of Operations Warrants/EFT/ACH/Wire Transfers
  6. Review monthly financial statement
  7. Review funding for program assistance
  8. Administrative monthly updates

 

ADJOURNED

 

 

Board Meeting Agenda 1.16.19

Russian River Recreation & Park District

Board of Directors Meeting

January 16, 2019

Regular Meeting 7PM

15010 Armstrong Woods Rd, Guerneville, CA

AGENDA

NOTICE TO PERSONS WITH DISABILITIES: In compliance with Government Code §54954.2 (a), the Russian River Recreation & Park District, will, on request, make this agenda available in appropriate alternative formats to persons with disability, as required by Section 202 of the American with Disabilities Acts of 1990 (42 U.S.C. § 12132), and the federal rules and regulations adopted in implementation thereof. Individuals who need this agenda in an alternative format or who need a disability-related modification or accommodation in order to participate in the meeting should contact the District office at 707.869.9184 or via email at rec.park@gmail.com.

All items listed are for Board discussion and action except for public comment items. In accordance with Section 5020.40 et seq. of the District Policies & Procedures, each speaker should limit their comments on any Agenda item to five (3) minutes or less. A maximum of twenty (21) minutes of public comment is allowed for each subject matter on the Agenda, unless the Board President allows additional time.

  1. A) CALL TO ORDER
  2. Announce Board members and Staff present
  3. B) PUBLIC COMMENT: The District invites public participation regarding the affairs of the District. This time is made available for members of the public to address the Board regarding matters which do not appear on the Agenda, but are related to business of the District. Pursuant to the Brown Act, however, the Board of Directors may not conduct discussions or take action on items presented under public comment. Board members may ask questions of a speaker for purposes of clarification. Comments are limited to (3) minutes or less with maximum of (21) minutes, unless the Board President allows additional time.
  4. C) CHANGES TO AGENDA and DECLARATIONS OF CONFLICT
  5. D) BOARD MEMBERS’ ANNOUNCEMENTS/COMMENTS
  6. E) CONSENT CALENDAR
  7. Approval of the Minutes of the Regular meeting dated 12/19/18
  8. Receipt of Item(s) of Correspondence. Please note: Correspondence received regarding an item on the Agenda is not itemized here, but will be attached as back-up to that item in the Board packet and addressed with that item during the Board meeting
  9. F) NEW BUSINESS
  10. Discussion/Action – Approval of dam removal procedures
  11. Discussion/Action – Review applicants and appoint Board of Director replacement for Vicki Cunningham for the District
  1. G) MAINTENANCE SUPERVISOR REPORT
  1. Discussion/Action –  Maintenance Logs
  2. Discussion/Action – Review records of Maintenance Supervisor’s daily schedule
  3. Discussion/Action – Review safety checklists of facilities
  4. H) ADMINISTRATIVE REPORT
  5. Approval of Operations Warrants/EFT/ACH/Wire Transfers
  6. Review monthly financial statement
  7. Review funding for program assistance
  8. Administrative monthly updates : update on JK Wright access barrier removal project

  

ADJOURNED

Board Meeting 12/19/18

Russian River Recreation & Park District

Board of Directors Meeting

December 19, 2018

Regular Meeting 7PM

15010 Armstrong Woods Rd, Guerneville, CA

AGENDA

NOTICE TO PERSONS WITH DISABILITIES: In compliance with Government Code §54954.2 (a), the Russian River Recreation & Park District, will, on request, make this agenda available in appropriate alternative formats to persons with disability, as required by Section 202 of the American with Disabilities Acts of 1990 (42 U.S.C. § 12132), and the federal rules and regulations adopted in implementation thereof. Individuals who need this agenda in an alternative format or who need a disability-related modification or accommodation in order to participate in the meeting should contact the District office at 707.869.9184 or via email at rec.park@gmail.com.

All items listed are for Board discussion and action except for public comment items. In accordance with Section 5020.40 et seq. of the District Policies & Procedures, each speaker should limit their comments on any Agenda item to five (3) minutes or less. A maximum of twenty (21) minutes of public comment is allowed for each subject matter on the Agenda, unless the Board President allows additional time.

  1. A) CALL TO ORDER
  2. Announce Board members and Staff present
  3. B) PUBLIC COMMENT: The District invites public participation regarding the affairs of the District. This time is made available for members of the public to address the Board regarding matters which do not appear on the Agenda, but are related to business of the District. Pursuant to the Brown Act, however, the Board of Directors may not conduct discussions or take action on items presented under public comment. Board members may ask questions of a speaker for purposes of clarification. Comments are limited to (3) minutes or less with maximum of (21) minutes, unless the Board President allows additional time.
  4. C) CHANGES TO AGENDA and DECLARATIONS OF CONFLICT
  1. D) BOARD MEMBERS’ ANNOUNCEMENTS/COMMENTS
  2. E) CONSENT CALENDAR
  3. Approval of the Minutes of the Regular meeting dated 9/19/18 & 10/17/18
  4. Receipt of Item(s) of Correspondence. Please note: Correspondence received regarding an item on the Agenda is not itemized here, but will be attached as back-up to that item in the Board packet and addressed with that item during the Board meeting
  5. F) NEW BUSINESS
  6. Discussion/Action – Parking agreement regarding 14603 River Rd & Harris Park
  7. Discussion/Action – Easement at 14603 River Rd
  8. Discussion/Action – Consider increase to John Condon towards medical deductible
  9. Discussion/Action – Approval of Department of Fish & Wildlife 1600 permit application for installation of dams
  10. Discussion/Action – Crane certification for John Condon
  11. Discussion/Action – Johnsons Beach boat launch
  1. G) MAINTENANCE SUPERVISOR REPORT
  1. Discussion/Action –  Maintenance Logs
  2. Discussion/Action – Review records of Maintenance Supervisor’s daily schedule
  3. Discussion/Action – Review safety checklists of facilities
  4. H) ADMINISTRATIVE REPORT
  5. Approval of Operations Warrants/EFT/ACH/Wire Transfers
  6. Review monthly financial statement
  7. Review funding for program assistance
  8. Administrative monthly updates : updates on JK Wright access barrier removal project & acquisition of 17448 River Ln with matching Open Space grant

ADJOURNED